International Payroll Analyst - EMEA (M/W/X) - Jacobs

Jacobs | Krakow, malopolskie

Description : International Payroll Analyst - EMEA (M/W/X). Company : Jacobs. Location : Krakow, malopolskie

Your Impact:
We are an international engineering company providing services in the field of technical consulting, design, and investment project management.
Global Business Services center located in Krakow provide global support for our line of business and corporate teams in the following areas:

  • Finance
  • Accounting
  • HR
  • IT
  • Procurement
  • Payroll
  • Project Management
GBS centralizes some of the processes across Jacobs and focuses on process excellence while also advancing the transformation initiative through additional work migration.

In Jacobs, every day is a chance to make the world a better place - let's design your career with us!

Our multicultural Payroll team is now looking for new team members who are ready to explore challenging environment and deliver the best services to our employees. If you are motivated to dive into the detail and take ownership, we have the career you’re looking for!

As our Payroll Analyst, you will be responsible for:

  • Payroll Processing – processing new hires, employee changes, terminations, processing hours and pay for multiple EMEA payrolls
  • Payroll Audits – finalize and balance payroll totals using internal tools, perform all necessary reviews and audits to reports produced by outsourced vendors, such us Gross to Net, payment reports, etc.
  • Internal Payroll Audits – gather payroll data for internal and client audits
  • Reporting – run payroll related reports to support the needs of departments and customers
  • Customer Service – provide a consistently high-level of customer service and manage escalated cases and service requests within the SLA requirements.
  • Partner with HR/Accounting/Benefits & Compensation/Tax Department and managers/supervisors to ensure that a strong business relationship is maintained.
  • Process Documentation/Training – create/update process documentation to include work instructions and process flows. Assess current processes to streamline and gain efficiencies.
  • Knowledge – knowledge of end-to-end transactions, including highly technical and complex payrolls. Research and find creative solutions to solve payroll issues in an increasingly changing environment.
  • Teamwork – support other team members. Participate in team and company initiatives to support the “we” mentality vs. “I”. Work collectively as a team to ensure that we meet our monthly metric goals of processing with minimal errors, worked performed with SLA timeframes and positive employee feedback.
  • Perform other job-related duties as assigned.
Here’s What You’ll Need:

  • Bachelor’s degree, preferred in Finance
  • Fluency in English, verbal and written (must have)
  • Any other European language as advantage
  • At least 6 months experience in Payroll
  • Experience in managing multiple EU/EMEA payrolls and cooperation with payroll vendors as advantage
  • Intermediate software skill and experience with Microsoft Excel, including pivots, lookups, filtering and sorting
  • Basic proficiency and experience with Microsoft Word, Power Point and Visio.
  • Ability to multi-task and re-prioritize on demand
  • Self-paced, independent worker with a strong sense of accountability, required minimal supervision
  • Strong organizational skills and attention to detail

We offer:

  • Full-time employment contract with salary corresponding to qualifications - fixed-term contract for 12 months ("umowa na czas określony 12 miesięcy")
  • Unique company culture fostering individual career growth and work-life balance
  • Full-time employment contract with salary corresponding to qualifications
  • Hybrid or stationary working model – depending on your preferences
  • Flexible working hours
  • “Short Fridays” (we work 6h on Friday)
  • Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)
  • Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, Toastmasters, Collectively and others)
  • Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Graduate Development Program, Learners’ Community, self-learning platform
  • Language courses (English, German, Polish)

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs.

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team [email protected]


At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.